Expense claims without the paper chase
Employees submit claims with a photo of the bill, managers approve in one tap, and approved amounts are reimbursed through payroll. Finance gets full visibility.
- Bill upload
- Approval workflow
- Payroll reimbursement
Why teams move their expense management to DataqHR
What changes on day one — and what you can stop doing.
😩 Without DataqHR
- ✕Bills stapled to paper forms
- ✕Approvals chased over email
- ✕Reimbursement delays and errors
- ✕No view of spend by category
🚀 With DataqHR
- ✓Bill photos attached from the phone
- ✓Approval workflow with live status
- ✓Approved claims paid with payroll
- ✓Expense overview by category & team
Every claim, tracked from submit to settle
Easy claim submission
Add amount, category, date and attach bill images or PDFs from web or mobile.
Approval workflow
Claims go to the right approver; status is visible to the employee at every step.
Reimbursement via payroll
Approved claims are paid with salary or marked reimbursed separately.
Categories & limits
Travel, lodging, meals, fuel, internet, training — configure what your company allows.
Expense overview
See spend by category, team and month to control costs.
Linked to field visits
Field employees can claim travel for visits logged in the app.
Full visibility of employee spend
Know what has been submitted, approved and paid out — by category, department and month.
- Expense overview dashboard
- Pending reimbursement totals
- Category-wise breakdown
- Export to Excel
Claim in seconds, get paid on time
No more envelopes of bills. Employees track every claim and know exactly when it will be paid.
- Claim from mobile
- Bill attachment
- Real-time status
- Reimbursement history
How Expense Management helps everyone in your company
For HR & Admin
Less admin, more accuracy- Less manual verification
- Payroll-linked reimbursement
- Category control
For Managers
Faster decisions & approvals- Approve claims in one tap
- See team spend
- Fewer follow-ups
For Employees
Self-service on any device- Claim in seconds
- Track every claim
- Get paid on time
Why 5,000+ employees run on DataqHR
Eight reasons growing businesses in India and worldwide choose DataqHR over spreadsheets and legacy HR tools.
Compliance built in
SOC 2, ISO 27001 & GDPR security plus Indian payroll compliance — PF, ESI, PT, TDS, gratuity.
Mobile-first for every employee
Native Android & iOS apps with geofenced punch, breaks, leave, payslips and approvals.
Shift & roster ready
Night duties, rotating shifts, duty groups, OT and comp-off — made for 24x7 teams.
Everything connected
Attendance → leave → payroll in one database. No exports, no re-typing.
Configurable, no code
Department rules, benefit policies, roles, table columns and branding — your way.
Hands-on onboarding
We import your data, set up policies and train HR and managers.
Affordable pricing
From ₹30 per employee per month. Transparent pricing, cancel anytime.
Secure by design
Role-based access, isolated company workspace, audit trail and encrypted traffic.
Expense Management — frequently asked questions
Can employees submit expenses from their phone?
Yes. Employees can create claims and attach bill photos from the DataqHR mobile app or web portal.
How are expenses reimbursed?
Approved claims can be added to the next payroll run or marked as reimbursed separately, depending on your process.
Can we set expense categories?
Yes. Configure the categories your company allows, such as travel, lodging, meals, fuel and internet.
See DataqHR Expense Management in action
Book a 30-minute walkthrough tailored to your policies. We help you set up and migrate your data.